Project Intake & Governance Manager

BPM – where caring and community is in our company DNA; we are always striving to be our best selves; and we’re compelled to ask the questions that lead to innovation.

Working with BPM means using your experiences, broadening your skills, and reaching your full potential in work and life—while also making a positive difference for your clients, colleagues, and communities. Our shared entrepreneurial spirit drives us to see and do things differently. Our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger. Because People Matter.

BPM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

What you get

Total rewards package: from flexible work arrangements to competitive benefits coverage for you and your dependents, prioritizing your health and well-being.

Well-being resources: interactive wellness platform and incentives, an employee assistance program and mental health resources, and Colleague Resource Groups (CRGs) that provide safe spaces for colleagues to share, be heard, feel valued and deepen connections.

Balance & flexibility: A minimum of14 Firm Holidays including applicable provincial statutory holidays and 2 floating days, Flex PTO, supplemental top-up program for eligible statutory leaves, winter break, summer hours, and remote work options, so you can balance challenging yourself with taking care of yourself.

Professional development opportunities: A learning culture with CPA exam resources and bonuses, firm support for professional memberships/certification, a coach program, and live classes, workshops, and seminars through BPM University.

Who is successful at BPM

• Caring people who put others first
• Self-starters who embody the BPM entrepreneurial spirit
• Authentic individuals with a diverse point of view
• Lifelong learners with a drive to excel
• Resilient people who rise to the occasion

Position Summary

The Project Intake & Governance Analyst is responsible for managing the organization’s project intake process, ensuring initiatives are evaluated, documented, and prepared for leadership review.

This role serves as the central coordinator for new project requests, partnering with business and IT stakeholders to gather requirements, facilitate intake reviews, and support prioritization and approval workflows.

The position operates within the IT PMO and plays a key role in improving visibility, consistency, and decision-making quality across enterprise initiatives.

Key Responsibilities

1. Intake Process Management

• Serve as the primary point of contact for all incoming project requests
• Manage and administer the project intake workflow from submission through approval/denial
• Ensure all submissions include required documentation (business case, scope, risks, timeline, etc.)
• Perform initial qualification of requests (project vs. operational work)

1. Governance & Review Coordination

Partner with requestors and stakeholders to develop key project inputs, including (but not limited to)

• Business case and problem statement
• ROI and financial impact details
• Risks, dependencies, and constraints
• Implementation approach and scope

Coordinate intake review cycles, including

• Meeting preparation and facilitation when necessary
• Tracking decisions and follow-ups
• Ensure governance standards and processes are followed
• Maintain transparency of request status to stakeholders

1. Prioritization & Data Support

Assist in scoring and prioritization of requests based on defined criteria

Compile and present

• Estimated timelines
• Resource needs
• Risks and dependencies
• Support leadership by providing clear, structured decision inputs

1. Stakeholder Engagement

• Partner with business and IT teams to refine project requests
• Communicate intake expectations and timelines to requestors
• Provide guidance on intake requirements and templates
• Escalate gaps, risks, or incomplete submissions as needed

1. Process Improvement & Reporting

Identify and recommend improvements to the intake process

Track and report on

• Intake volume
• Approval rates
• Cycle times
• Maintain intake documentation, templates, and tools

Required Qualifications

• 4–6+ years of project management or PMO experience
• Experience working in cross-functional, matrixed environments
• Strong organizational and documentation skills
• Ability to gather and synthesize business and technical information
• Experience with project intake, governance, or PMO processes preferred
• Proficiency in project tools (e.g., Monday.com)

Preferred Qualifications

• Experience supporting PMO or portfolio management functions
• Exposure to project prioritization, business case development, or funding reviews
• Familiarity with professional services or multi-business-unit environments

Core Competencies

• Structured thinking and attention to detail
• Strong communication and stakeholder management
• Ability to manage multiple requests simultaneously
• Comfort operating in ambiguous, evolving processes
• Basic understanding of project financials and risk concepts